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BAS Constitution
  1. Name
    The name of the organisation shall be Bradford Arabic School.

  2. Status
    The Bradford Arabic School (BAS) is a non-profit community body and is apolitical and will not affiliate to any party political organisation.

  3. Aims and Objective
    The objectives of the BAS shall be: -
    • To promote equality of opportunity and prioritise the widening of participation in learning of Arabic language to all residents of Bradford
    • To provide out of school homework support in Curriculum subjects such as maths, English and science
    • To foster community cohesion by enabling speakers and readers of Arabic language with the tools to understand its grammar, culture and its usage.

  4. Membership
    Membership of the BAS s open to parents of children attending the school and other persons who speak the Arabic language irrespective of their nationality, race, ethnic origin, gender, disability, political or religious belief.

    There are two types of memberships:

    • Full Membership
    • Associate Membership

    All applications for membership should be on the form provided (see appendix-A), and are considered by a meeting of the executive committee.

    a. Member’s Rights

    1) Every member will have one vote. However Associate members do not have voting rights.

    2) All members, including Associate Members, are eligible to participate in meetings, workshops and other activities organised by the Association.

    3) All questions arising at any meeting shall be decided by a sample majority of those present and entitled to vote. In the event of a tie the chairperson shall have the second vote.

    4) All members will receive information on the Association’s activities via the Secretariat, and may put forward issues for consideration by the committee.

    5) The executive committee shall consider all applications for membership. Appeal against refusal of membership must be made in writing to general meeting of association, whose decision shall be final.

    6) Membership may be withdrawn from individual who ceases to meet the criteria for membership or bring the BAS into disrepute. The executive committee shall make the decision to withdraw the membership and secretary shall give the decision and reason(s) in writing to such a member (s).

    7) Members of the BAS shall have the right to nominate and stand election to the management committee providing that they have been members of the BAS for 6 months.

    b. Subscriptions

    1) All members of the BAS shall pay such subscriptions as management committee may from time to time determine.

    2) No member may participate in any way either as a candidate or a vote in any election for the membership of the committee or as an officer if their subscription is not paid up to date at the close of nominations.
  5. Executive committee

    1) The executive committee shall conduct the business and carry out the policies of the association.

    2) The executive committee members shall retire at the end of two years at the annual general meeting (AGM) and shall be eligible for re election.

    3) Vacancies arising through the year may be filled by a simple majority vote of whole committee. Any person appointed to fill such a vacancy shall hold office until the AGM.

    4) Representatives from other organisations may be co-opted onto the executive committee with the agreement of the executive committee. A co-opted member has the rights to attend any meetings but cannot vote.

    5) The quorum for executive committee meetings shall be 5 full committee members, two of whom shall be a chairperson, secretary or treasurer.

    6) If any executive committee member fails to attend three consecutive meetings without good reasons, the executive committee shall have the power to remove the member and fill the resulting vacancy.

    7) The formally elected executives of BAS shall consist of at least the Chairperson, the Treasurer and the Secretary.

    8) In the temporary absence of one of the Elected Officers, either of the remaining Officers or their nominee may act in a substitute capacity.

    a. The Chairperson

    The chairperson provides a focus and recognisable individual persona for the association, and he should acknowledge all ‘official’ policy documents and activities before being actualised in public under the BAS name. His/her responsibility is to safeguard the public presence and private democracy of association. He/she holds no veto of such activities or documents, but must be aware of them in advance and may delay their release until secure in the wider agreement of the membership where there may be ambiguity or contention.

    b. The Treasurer

    The treasurer shall be responsible for:
    • Administering the finances of association.
    • Supervising the bank accounts.
    • Making funds available for association‘s running and work.
    • Preparing and presenting yearly accounts to the membership.

    c. The Secretary

    The Secretary shall be responsible for:
    • Recording the business of association
    • The publication to the membership of this record
    • Recording and maintaining membership details, or delegating the recording/maintaining to some other responsible member.

    d. Executive’s Powers

    In furtherance of the objects but not otherwise the executive committee may exercise the following powers: -
    1) Obtain, collect and receive assets by any lawful method.
    2) Recruit volunteers
    3) Employ staff
    4) Publish and distribute written materials
    5) Do any other lawful activities as are necessary to achieve aims and objectives.

  6. General meetings

    1)The BAS shall hold an annual general meeting every two years.

    2) Business carried out at the AGM will include: -

    a) Minutes of the last meeting
    b) Chairperson’s report
    c) A statement of audited accounts for the last financial year.
    d) Election of the executive committee.

    3) All members shall be given 14 days written, notice of the annual general meeting, and general or special meeting(s).

    4) Other general meetings shall be held at the request of the majority of the executive committee or if a written request is received from 4 members.

    5) The quorum for general meeting shall be 7 members.

    6) The secretary shall be given at least 14 days written notice for any motion to be considered at a general meeting.

  7. Funds

    1) The BAS financial year will be from 1st April to 31st March.

    2) Funds shall be obtained through any lawful activities the executive committee deem acceptable. All funds raised by or on behalf of the BAS shall be lodged in a bank account on the name of the association.

    3) All cheques shall be signed by at least 2 of the 3 designated management committee members.

    4) The treasurer shall hold the overall responsibility for managing the financial transactions undertaken and deliver monthly reports to the executive committee or as requested by the executive committee.

    5) Auditors appointed at the AGM shall produce the accounts at least once a year.

  8. Amendments to the constitution

    1) Any alterations to the constitution shall require the approval of two-thirds majority of those present and voting at a general meeting.

    2) No amendments may be made to clause 1(the name of the association), clause 2 (the objects of the association) and clause 9 (the dissolution clause) or this clause without the prior consent of two-thirds majority.

  9. Dissolution

    1) If the executive committee decides at any time that it is necessary or advisable to dissolve the association, it shall call a general meeting. The BAS may be dissolved by a resolution passed by a two-thirds majority of those present and voting at a special general meeting.

    2) In the event of dissolution, any assets remaining are transferred to such other charitable institution or institution having objects similar to the objects of the association.